With the age of fast-paced technological progress, AI-powered email writing software is the need of the hour for working professionals who wish to craft captivating, error-free, and customized emails most efficiently. AI email writer tools make it possible to automate content creation, grammar checking, and tone shifting to facilitate quick communication, improve the quality of emails, and save time. Email writers fueled by artificial intelligence are particularly effective for businesspersons, marketers, sales personnel, and customer service professionals utilizing email as an outlet for outreach, lead generation, and consumer contact.
Following are the best 15 email writer tools enabled with AI. The selection of the tools was done considering main criteria such as user-friendliness, automation, customization, precision of language, email platform compatibility, and affordability. The efficiency is enhanced using these tools where customers can draft convincing and professional emails effortlessly.
Criteria to Select the Ideal AI Email Writer Tool
To select the best AI email writer tool one must consider key factors which ensure high efficiency together with personalized communication while maintaining user-friendly functionality. These elements represent the essential factors for evaluating and selecting the superior AI email writing solution:
- User friendly: The tool needs a basic interface and user-friendly navigation to enable quick learning and usage by users.
- Affordability: A range of pricing plans and the opportunity for free trials and pay-as-you-go features permit companies with different sizes to obtain AI-powered email content generation software.
- Personalization: A personalization framework that includes contextual as well as audience and tone adjustments brings better responses and engagement from recipients.
- Grammar correction and improvement: The built-in grammar spelling and style checks in this software help enhance email clarity and professional appearance.
- Integration: Business processes can easily integrate with Gmail, Outlook and CRM software including HubSpot or Salesforce.
- Customization: Template & Auto-Suggest Editing comes built-in with the software to help users create instantly usable emails for various situations.
- Multilingual: Such software systems deliver optimal solutions to organizations that need multiple language options besides English-speaking firms.
- AI Suggestions: The AI system gives intelligent suggestions related to subject lines as well as email length recommendations to enhance message effectiveness.
- Security & Privacy: Robust data protection policies and compliance with regulations (e.g., GDPR) guarantee security for user information. Professional users now have access to select the most suitable AI email writing software to create both simpler communication and personalized messages and boost operational effectiveness.
Comparison Table:
Here’s a comparison of 15 AI email writer software, highlighting their key features, pricing, use cases, and official websites:
| Tool Name | Key Features | Pricing | Use Cases |
| ChatGPT | Advanced language model capable of generating human-like text, customizable for various writing styles and tones. | Free tier available; ChatGPT Plus a $20/month. | Drafting emails, generating content ideas, providing conversational responses. |
| GrammarlyGO | AI-powered writing assistant focusing on grammar correction, tone adjustment, and clarity improvements. | Free basic plan; Premium plans starting at $12/month. | Enhancing email clarity, ensuring grammatical accuracy, adjusting tone for different audiences. |
| Rytr | AI writing assistant offering over 30 languages and 20+ tone options, with customizable workflows. | Plans starting at $7.50/month. | Creating personalized emails, drafting content in multiple languages, adjusting tone as needed. |
| Jasper AI | Provides various use cases to streamline email creation, including templates and content generation. | Plans starting at $39/month. | Automating email workflows, generating engaging email content, creating personalized messages. |
| Writesonic | Suite of content and image tools to improve email quality, including AI-generated text and media integration. | Plans starting at $16/month. | Drafting marketing emails, creating visually appealing newsletters, enhancing email engagement. |
| Copy.ai | Offers a library of email prompts and templates to assist in crafting various types of emails. | Plans starting at $49/month. | Generating cold emails, drafting marketing campaigns, creating personalized outreach messages. |
| QuillBot | Paraphrasing tool that helps in rephrasing sentences to improve clarity and avoid redundancy. | Free basic plan; Premium plans starting at $4.17/month. | Rewriting email content for clarity, avoiding plagiarism, enhancing readability. |
| Lavender | AI sales email assistant providing writing suggestions, personalization tips, and performance analytics. | Plans starting at $27/month. | Crafting effective sales emails, personalizing outreach, analyzing email performance. |
| Saleshandy | Email outreach tool with features like mail merge, automated follow-ups, and engagement tracking. | Plans starting at $36/month. | Managing email campaigns, tracking recipient engagement, automating follow-up sequences. |
| SmartWriter.ai | AI-driven tool that creates personalized emails by analyzing prospects’ online profiles and content. | Plans starting at $59/month. | Generating highly personalized cold emails, enhancing outreach effectiveness, increasing response rates. |
| Flowrite | AI email writer that integrates with inboxes to generate email responses based on brief prompts. | Plans starting at $12/month. | Crafting professional email replies, streamlining email communication, reducing response time. |
| Anyword | AI writing tool that offers predictive performance scores and copy optimization features. | Plans starting at $49/month. | Creating marketing emails, optimizing subject lines, analyzing copy performance. |
| Hoppy Copy | AI-powered tool designed for email marketers, offering over 50 email templates and single-click generation features. | Starts at $39/per month | Crafting compelling email campaigns, creating image-rich newsletters, developing multi-day sequences. |
| Reply.io | Sales engagement platform with AI features for email writing, campaign management, and analytics. | Plans starting at $59/month. | Managing sales email campaigns, automating outreach, analyzing engagement metrics. |
| HubSpot AI Email Writer | AI tool integrated into HubSpot’s platform to assist in generating email content tailored to diverse audience segments. | Free (Public Beta). | Creating marketing emails, personalizing content for different audience segments, scaling email production. |
1. ChatGPT
OpenAI’s ChatGPT operates as an AI writing tool that develops organized and interactive email content. This system provides context-sensitive responses while permitting users to adjust writing tones and connects directly with working operations. The user-friendly AI tool assists professionals with drafting professional, marketing and casual emails, cuts down writing time and enhances communication productivity.
Its free and paid versions make this tool accessible to various user groups including commercial and personal users as well as professional users for efficient email document creation.
Key Features:
- Generates human-like text based on user prompts.
- Customizable tone and style.
- Provides email drafts for various scenarios.
- Supports follow-up and conversation continuity.
Pros:
- Versatile for different types of emails.
- Free version available.
Cons:
- Lacks built-in email automation features.
- Requires manual copy-pasting into email platforms.
Pricing:
- Free; ChatGPT Plus at $20/month.
Who should use it?
- Professionals needing quick email drafts.
- Writers looking for inspiration or refinements.
2. GrammarlyGO
GrammarlyGO represents an AI writing tool from Grammarly that supports email writing functions by fixing grammar mistakes while adjusting tone and improving textual clarity. The program suggests new sentences while it eliminates repetitive text to maintain professional messaging.
The system caters to personal and corporate users through its error-free email solution which creates professional content. The free plan of GrammarlyGO contains basic features yet premium plans enable users to access improved AI functions together with customization options.
Key Features:
- AI-driven writing suggestions.
- Tone and clarity adjustments.
- Grammar and spelling checks.
- Context-aware rewrites.
Pros:
- Excellent for refining business communication.
- Enhances professionalism and clarity.
Cons:
- Limited creativity for email content generation.
- Paid features required for advanced corrections.
Pricing:
- Free; Premium starts at $12/month.
Who should use it?
- Professionals who need polished emails.
- Non-native English speakers improving grammar.
3. Rytr
Rytr functions as an AI-based tool for content and email generation which allows users to develop powerful communications effortlessly. The tool operates with multiple language support alongside different voice options which allow users to handle diverse communication requirements.
Through its user interface, Rytr provides email templates across various categories which include both customer engagement and cold outreach formats. The combination of affordable costs and an easy-to-use interface makes Rytr an excellent solution for professionals together with marketers and businesses who need to simplify their email composition process.
Key Features:
- 30+ language support.
- Multiple writing tones and styles.
- Built-in templates for emails.
- AI-based personalization.
Pros:
- Affordable compared to competitors.
- Fast email generation.
Cons:
- Less advanced than high-end AI tools.
- Limited customization options.
Pricing:
- Starts at $7.50/month.
Who should use it?
- Freelancers and startups with budget constraints.
- Marketers needing quick email drafts.
4. Jasper AI
Jasper AI exists as an advanced AI writing assistance tool and AI email writer tools that functions particularly well for marketing needs and business sales and communication. Business users can generate compelling emails through Jasper AI by using its template system and artificial intelligence-based suggestions while selecting their email tone.
Jasper AI functions best for sales professionals as well as marketing teams and business owners who need to build and expand their email outreach operations through integration and automated capabilities. The platform provides comprehensive premium plans that let users create personalized and effective email content.
Key Features:
- AI-driven email personalization.
- Pre-built templates for email campaigns.
- Integration with marketing tools.
- Team collaboration features.
Pros:
- High-quality AI-generated content.
- Suitable for long-form email sequences.
Cons:
- Expensive for small businesses.
- Requires learning to maximize output.
Pricing:
- Starts at $39/month.
Who should use it?
- Marketing professionals and sales teams.
- Businesses running large-scale email campaigns.
5. Writesonic
The AI-based content generation platform Writesonic assists users with developing marketing and business-focused email texts. Through its template library users get access to formulating subject lines along with content enhancement resources. Users can generate compelling sales emails, newsletters and follow-up messages by using Writesonic which requires little manual intervention.
The tool provides affordable pricing alongside AI-based improvements to serve content creators, businesses and marketers who want to automate their email campaigns.
Key Features:
- AI-generated subject lines and email body.
- Integration with marketing platforms.
- Supports multiple formats and tones.
- Customizable email templates.
Pros:
- Good for high-volume email creation.
- Budget-friendly plans.
Cons:
- Less control over nuanced customization.
- Some outputs may require manual editing.
Pricing:
- Starts at $16/month.
Who should use it?
- Small businesses and freelancers.
- Email marketers needing frequent content.
6. Copy.ai
The AI writing service Copy.ai provides companies with an excellent tool to create convincing email texts specifically for sales and marketing needs. Users can access different email templates through Copy.ai for sales pitch follow-ups and marketing email communication. The suggestion engine of AI provides monographs for exciting subject lines and strengthens both tone quality and message clarity.
The AI writing assistant Copy.ai serves as an excellent capability for companies together with sales staff and marketing teams who need to boost their email outreach without wasting much time.
Key Features:
- 90+ email templates.
- AI-powered personalization.
- Multi-language support.
- Team collaboration features.
Pros:
- Saves time on email creation.
- Easy-to-use interface.
Cons:
- Higher pricing for advanced features.
- Limited automation.
Pricing:
- Starts at $49/month.
Who should use it?
- Marketing teams and agencies.
- Businesses focusing on personalized emails.
7. QuillBot
Through AI capabilities QuillBot allows users to develop their email content while enhancing its effectiveness. This tool helps users reformulate their text while making it more easy to understand and also removes repetitive content. All types of users including professionals students and businesses rely on QuillBot to transform their emails into readable yet interesting messages.
The platform provides both free and premium versions of its services which enables users from all backgrounds to boost their writing quality without changing their original message goals.
Key Features:
- AI-powered rewriting.
- Grammar and spell check.
- Tone and fluency adjustments.
- Plagiarism checker.
Pros:
- Great for rewriting and refining emails.
- Budget-friendly.
Cons:
- Lacks original content generation.
- Not suited for large-scale campaigns.
Pricing:
- Free; Premium starts at $4.17/month.
Who should use it?
- Writers refining their email drafts.
- Non-native speakers improve clarity.
8. Lavender
Lavender functions as an AI email assistant and AI email writer tools that gives users instant writing advice with personalized recommendations and measurement tools for better email performance. Sales professionals can use this tool to optimize their emails directly through major email applications.
The AI features of Lavender incorporate subject line analysis and personalization scores thus making it a crucial tool for outbound sales and customer engagement. The email system uses data analytics to deliver optimized results in communication and ensures high levels of effectiveness.
Key Features:
- Real-time writing suggestions.
- Personalization insights.
- Email scoring system.
- Performance tracking.
Pros:
- Helps improve sales email effectiveness.
- Provides actionable writing feedback.
Cons:
- Limited creative writing features.
- Higher pricing for teams.
Pricing:
- Starts at $27/month.
Who should use it?
- Sales professionals.
- Businesses optimizing cold email outreach.
9. Saleshandy
Saleshandy utilizes AI technology to deliver its email outreach platform which contains features for automation personalization and tracking capabilities. This platform gives businesses along with sales professionals the capability to distribute tailored bulk emails followed by automated follow-ups supported by engagement metrics tracking.
Through Saleshandy users gain an understanding of data regarding open rates together with response patterns which they utilize to improve their outreach activities. Saleshandy enhances productivity by serving as a perfect tool for sales teams and recruiters who want efficient email communication with their prospects.
Key Features:
- Automated email sequences.
- Mail merge for personalization.
- Real-time email tracking.
- AI-driven engagement analytics.
Pros:
- Ideal for high-volume cold emailing.
- Detailed email tracking and analytics.
Cons:
- Focuses more on automation than content writing.
- Requires setup for best results.
Pricing:
- Starts at $36/month.
Who should use it?
- Sales teams and recruiters.
- Marketers managing email campaigns.
10. SmartWriter.ai
SmartWriter.ai functions as an AI-enabled tool enabling users to produce customized cold outreach messages. The tool uses the recipient’s online information including LinkedIn profiles and company websites and transforms it into distinctive email content. The tool raises response rates simultaneously by building genuine connections between parties.
Smartwriter.ai functions best for sales groups along with recruitment teams and marketing teams who want to enhance their automated personalized cold outreach effectiveness but preserve authentic messages relevant to recipients’ needs.
Key Features:
- AI-based research on prospects.
- Hyper-personalized email generation.
- Automated follow-up emails.
- Integration with CRM tools.
Pros:
- High level of personalization.
- Saves time on manual research.
Cons:
- More expensive than basic AI writers.
- Best suited for outreach rather than general emails.
Pricing:
- Starts at $59/month.
Who should use it?
- Sales and lead generation teams.
- Businesses running cold outreach campaigns.
11. Flowrite
Flowrite functions as an AI platform that generates structured emails by utilizing minimal user guidance. The program works within email applications to provide recommendations for content matching the surrounding text. Flowrite targets professional users who need time efficiency with their emails combined with professional terminology and clear writing styles.
The tool functions with a user-friendly interface while providing instant recommendations that suit both business professional interaction and customer service needs.
Key Features:
- AI-generated email responses.
- Context-aware message generation.
- Customizable templates.
- Seamless integration with inboxes.
Pros:
- Simplifies email communication.
- Saves time on repetitive email responses.
Cons:
- Not ideal for long-form or creative emails.
- Requires training for best results.
Pricing:
- Starts at $12/month.
Who should use it?
- Professionals handling large email volumes.
- Customer support and HR teams.
12. Anyword
Anyword operates as an artificial intelligence software that focuses on creating sales and marketing emails. Anyword provides performance measurement analytics that helps users evaluate their email content and subject lines for better-sending outcomes. Every word written by Anyword’s artificial intelligence brings businesses the ability to create emails that convert their audience effectively.
The tool serves all professionals involved in marketing and sales while content developers aim to enhance their email campaign success.
Key Features:
- Predictive performance scoring.
- AI-generated email templates.
- Multiple writing styles.
- A/B testing capabilities.
Pros:
- Data-driven approach to email writing.
- Helps optimize conversion rates.
Cons:
- Higher learning curve for beginners.
- Advanced features locked behind premium plans.
Pricing:
- Starts at $49/month.
Who should use it?
- Marketers focused on conversion optimization.
- Businesses running large-scale email campaigns.
13. Hoppy Copy
Hoppy Copy stands as an artificial intelligence-based platform for crafting professional email content, newsletter material, and sequence sequences, and AI email writer tools. This platform offers both template options and automated tone-changing features together with AI suggestions for content generation.
The platform targets marketing professionals along with startup entities and advertising agencies that need convincing and compelling email content. The automation system and AI-powered insights at this platform enable smooth email development while delivering high customer engagement results.
Key Features:
- 50+ email templates.
- AI-powered subject line generation.
- Multi-day email sequence builder.
- Spam score checker.
Pros:
- Tailored for email marketing.
- Provides campaign-specific insights.
Cons:
- Limited use for general email writing.
- Pricing details not transparent.
Pricing:
- Starts at $39/per month
Who should use it?
- Email marketers and campaign managers.
- Agencies handling bulk email content.
14. Reply.io
Sales professionals who need smart email writing capabilities should use Reply.io as their sales engagement platform. The platform carries out automatic outreach projects through personalized messages while monitoring email success rates. The platform Reply.io has been created especially for sales personnel who need tools to create and refine cold emails together with follow-up correspondence and client interaction messages.
The system enables users to connect with CRM solutions and access analytics features that enhance their outreach processes. The platform uses AI technology to achieve better email response rates and generate more leads in sales operations.
Key Features:
- AI-driven email personalization.
- Automated follow-ups.
- CRM and email tool integration.
- Detailed analytics and reporting.
Pros:
- Excellent for sales automation.
- Comprehensive analytics and tracking.
Cons:
- Expensive for smaller teams.
- More focused on outreach than creative writing.
Pricing:
- Starts at $59/month.
Who should use it?
- Sales and business development teams.
- Companies scaling outbound email efforts.
15. HubSpot AI Email Writer
The AI-powered tool known as HubSpot AI Email Writer operates within the CRM platform of HubSpot. The tool enables users to automatically produce customized email messages that serve marketing purposes as well as support sales operations and customer service needs. This AI tool helps users create better subject lines develops clear writing and selects appropriate voices for their intended readers.
HubSpot AI Email Writer functions as part of the HubSpot CRM platform with built-in compatibility with other marketing tools to support businesses concentrating on inbound email automation.
Key Features:
- AI-generated email drafts.
- CRM integration for personalization.
- Multi-channel marketing support.
- Automated email workflows.
Pros:
- Built-in CRM capabilities for personalization.
- Free to use in HubSpot ecosystem.
Cons:
- Limited to HubSpot users.
- Best suited for structured email formats.
Pricing:
- Free (Public Beta).
Who should use it?
- HubSpot users for marketing and sales emails.
- Businesses using CRM-based email outreach.
Conclusion
Users requiring the universal AI email writer tools will find excellence in natural language processing in ChatGPT and GrammarlyGO which respond well to general and business-focused emails. Users who prioritize cost-effective solutions along with user-friendly features can find appropriate help from Rytr and Writesonic through their AI writing capabilities.
When it comes to marketing and sales email creation, Jasper AI Copy.ai and Anyword provide the best results in generating powerful sales-oriented content. Lavender and Saleshandy offer stellar solutions for email outreach and engagement yet SmartWriter.ai together with Reply.io specializes in automated sales email creation specifically for sales reps.
The reliable service for high-quality email rephrasing coupled with clarity improvement is QuillBot. Hoppy Copy leads the market for automated email marketing tool and HubSpot AI Email Writer provides native integration within the HubSpot Customer Relationship Management platform used by its existing clientele. Professionals seeking pre-structured AI emails requiring minimum human work should choose Flowrite.
Different AI email writer tools serve different purposes based on personal requirements for both professional and marketing use or sales operations.
FAQs
What are AI email writer tools?
AI email writer softwares apply artificial intelligence in assisting users with writing, editing, and optimizing emails. They offer features such as tone adjustment, personalization, subject line suggestions, and automation to optimize the impact of emails.
How do AI email writer tools work?
These applications employ NLP and machine learning to read the input text, produce output, and suggest according to writing style, reader preference, and email best practice.
Who are AI email writer tools useful for?
AI email writers are useful for professionals, businesses, marketers, salespeople, customer support staff, and anyone who sends a high volume of emails and wants to maximize efficiency and effectiveness.
Are AI email writers free to use?
There are some AI email software with free tiers and limited features, and paid tiers with more features such as automation, analytics, and unlimited use. The price depends on the tool and subscription tier.
Can AI email writers send personalized emails?
Yes, most AI email writers include personalization capabilities by reviewing recipient information, including names, job titles, and past interactions, in an attempt to send customized emails that boost engagement.
