Every email you send is a tiny handshake, but without feedback, you never know if the other person even extended theirs. That’s where email tracking tools step in. Digital communication drives everything from sales deals to client relationships. Knowing who opens your emails, when, and how they interact with them is more than convenient; it’s critical insight.
Whether you’re a solo freelancer trying to follow up at the right moment or part of a fast-moving sales team aiming to optimize outreach, choosing the right email tracking software can redefine how you work. From real-time notifications to in-depth analytics and CRM integrations, today’s tools are built to do much more than just confirm delivery.
In this guide, we’ve reviewed and compared the top 10 email tracking tools so you can find the perfect match for your inbox and goals.
Why Email Tracking Matters in 2025
As more businesses shift to remote or hybrid models, email remains one of the most used and trusted channels for business communication. According to recent industry data, over 347 billion emails are sent and received daily worldwide, with open rates averaging between 21% to 25%, depending on the industry.
Here’s why email tracking is more important than ever:
- It boosts follow-up timing, which can improve response rates by up to 65%.
- Sales teams using tracking tools see an average productivity increase of 15–20%.
- In sectors like marketing and HR, tracking helps optimize campaign success and candidate engagement.
Top 10 Email Tracking Tools in 2025
1. Mailsuite (formerly Mailtrack)
Website: https://mailsuite.com
Mailsuite is a widely adopted email tracking tool, particularly favored by Gmail users for its simplicity and effectiveness. With over 2 million users globally, Mailsuite offers real-time notifications, letting you know exactly when your emails are opened.
It’s especially popular among freelancers and small teams, supporting basic campaign analysis and straightforward reporting features. The tool’s intuitive interface and seamless Gmail integration make it a go-to choice for professionals seeking reliable email tracking without the complexity of a full-fledged CRM.
Key Features:
- Unlimited email tracking
- Real-time desktop notifications
- Email alerts and daily reports
- Link click tracking (available in paid plans)
- Group emails individually tracked (Advanced plan)
- Campaigns with mail merge up to 10,000 recipients (Advanced plan)
- Secure document sharing with analytics
- Legally binding e-signatures
- CRM integration and contact notes
- Mobile tracking for iOS and Android
Supported Services:
- Gmail
- iPhone and Android devices (via Gmail native app)
Rating:
Chrome Web Store: 4.5/5
Pricing:
- Free Plan: $0/user/month
Comprises daily reports, email alerts, real-time notifications, and limitless tracking.
- Advanced Plan: $9.99/user/month
Includes all Pro features plus group email tracking, campaigns with mail merge, document analytics, e-signatures, and priority support
2. Mailbutler
Website: https://www.mailbutler.io
Mailbutler is a comprehensive email productivity tool designed to enhance your inbox experience across Apple Mail, Gmail, and Outlook. It offers a suite of features including email tracking, smart scheduling, customizable signatures, and an AI-powered assistant to streamline your communication workflow.
With its ability to manage tasks, notes, and contacts directly from your inbox, Mailbutler serves as a lightweight CRM solution for professionals and teams aiming to boost their email efficiency.
Key Features
- Email open and link tracking with real-time notifications
- Smart Send Later with recipient-optimized scheduling
- Customizable email signatures with logos and disclaimers
- Snooze emails and follow-up reminders
- Email templates and message personalization
- Task and note management linked to emails and contacts
- Shared inbox collaboration with team members
- Mobile tracking for iOS and Android
- Custom tracking subdomains for improved deliverability
Supported Services
- Apple Mail
- Gmail
- Outlook
- iOS and Android devices
Rating
- Capterra: 4.5/5
- OMR Reviews: 4.4/5
Pricing
- Tracking Plan: $3.95/user/month
Includes basic email and link tracking with real-time notifications
- Professional Plan: $7.95/user/month
Adds smart scheduling, customizable signatures, snooze, templates, and task management
- Smart Plan: $12.95/user/month
Includes all Professional features plus AI Smart Assistant, detailed tracking insights, and send time optimization
- Business Plan: $29.95/user/month
Offers a full feature set with team collaboration tools, priority support, and custom tracking domains
3. Yesware
Website: https://www.yesware.com
Yesware is an effective sales tracking software and email engagement tool for professionals and sales teams. It integrates seamlessly with Gmail and Outlook, providing real-time insights into email opens, link clicks, and attachment views.
Yesware also offers features like email templates, campaign tracking, and CRM integration, making it a comprehensive tool for managing and optimizing your email outreach efforts.
Key Features
- Real-time email open and link click tracking
- Attachment tracking to monitor file engagement
- Email templates with performance analytics
- Campaign tracking for bulk email outreach
- CRM integration with Salesforce and others
- Meeting scheduler and calendar integration
- Team performance reporting and analytics
- A/B testing for email content optimization
Supported Services
- Gmail
- Outlook
- Salesforce CRM
Rating
- G2: 4.4/5
- Capterra: 4.3/5
Pricing
- Free Plan: Limited to 10 recipients/month
- Pro Plan: $15/user/month
Includes unlimited tracking, templates, and basic reporting
- Premium Plan: $35/user/month
Incorporates team functions, Salesforce integration, and powerful analytics.
- Enterprise Plan: $65/user/month
Offers full feature set with dedicated support and custom integrations
- Custom Plan – a Customized Plan
4. Mixmax
Website: https://www.mixmax.com
Mixmax is an advanced email tracking and productivity platform tailored for Gmail users. It offers real-time tracking of email opens, clicks, and downloads, along with powerful features like email scheduling, templates, and workflow automation.
Mixmax is particularly beneficial for sales and customer success teams aiming to streamline their communication and follow-up processes.
Key Features
- Real-time tracking of opens, clicks, and attachments
- Email scheduling and send later options
- Email templates with performance analytics
- Automated follow-ups and sequences
- Calendar integration for meeting scheduling
- CRM integration with Salesforce, Pipedrive, and more
- Slack notifications for email engagement
- Polls and surveys within emails
Supported Services
- Gmail
- Google Calendar
- Salesforce, Pipedrive, Slack
Rating
- G2: 4.6/5
- Capterra: 4.5/5
Pricing
- Free Plan: Limited features with basic tracking
- SMB Plan: $34/user/month
Adds sequences, CRM integration, and advanced analytics
- Growth Plan: $65/user/month
Offers full feature set with priority support and team management
5. Right Inbox
Website: https://www.rightinbox.com
Right Inbox is a Gmail extension that enhances your email capabilities with tracking, scheduling, and productivity features. It allows users to track email opens and clicks, schedule emails to be sent later, set reminders, and create recurring emails. Right Inbox is ideal for professionals seeking to improve their email efficiency without leaving the Gmail interface.
The tool integrates seamlessly with Gmail, making it easy to use with no steep learning curve. Users can add private notes to email threads, saving important context for future reference. Its email templates and signature features save time and ensure consistency in communication.
Key Features
- Email open and click tracking
- Email scheduling and send later options
- Recurring emails for regular communication
- Email reminders and follow-up prompts
- Private notes and signatures
- Templates for quick email composition
- CRM integration with Salesforce and others
Supported Services
- Gmail
- Salesforce CRM
Rating
- Chrome Web Store: 4.
Pricing
- Free Plan: 5 emails/month
- Personal Plan: $7.95/month
- Professional Plan: $14.95/month
6. SalesHandy
Website: https://www.saleshandy.com
SalesHandy is a robust email tracking and productivity tool designed to enhance sales outreach and engagement. It offers real-time tracking of email opens and clicks, automated follow-ups, and detailed analytics to optimize your email campaigns.
With its user-friendly interface and powerful features, SalesHandy is suitable for sales professionals and teams aiming to improve their email communication efficiency.
Key Features
- Real-time email open and link click tracking
- Automated follow-up sequences
- Email scheduling and templates
- Document tracking with engagement analytics
- CRM integration for seamless workflow
- Team performance analytics and reporting
Supported Services
- Gmail
- Outlook
- CRM platforms like Salesforce
Rating
- Capterra: 4.5/5
Pricing
- Outreach Starter: $36/month
- Outreach Pro: $99/month
- Outreach Scale: $199/month
- Outreach Scale Plus100k: $300/month
7. Streak
Website: https://www.streak.com
Streak is a free CRM software and email tracking tool built directly into Gmail, allowing users to manage leads, sales pipelines, and customer relationships without leaving their inbox. It provides real-time email tracking, mail merge capabilities, and workflow management, making it ideal for small businesses and freelancers seeking an integrated solution.
The platform seamlessly blends into Gmail’s interface, requiring no additional software or steep learning curve. Users can categorize conversations, assign tasks, and automate follow-ups within their inbox. Streak also supports shared pipelines, enabling effective team collaboration.
Key Features
- Email open and link click tracking
- Customizable pipelines for sales and project management
- Mail merge for personalized mass emails
- Email scheduling and snooze features
- Collaboration tools for team communication
- Integration with Google Workspace
Supported Services
- Gmail
- Google Workspace (Calendar, Drive, etc.)
Rating
- G2: 4.5/5
Pricing
- Pro Plan: $59/user/month
- Pro+ Plan: $89/user/month
- Enterprise Plan: $159/user/month
8. MailTag
Website: https://www.mailtag.io
MailTag is a lightweight email tracking tool that offers real-time tracking of email opens and link clicks, along with email scheduling and automation features. Designed for Gmail users, MailTag provides insights into recipient engagement, helping users optimize their email outreach strategies.
The tool is ideal for freelancers, solopreneurs, and small teams who want a simple yet powerful solution for email tracking. It integrates directly into the Gmail interface, making it easy to use without any steep learning curve.
Users can also create and reuse email templates, saving time on repetitive communications. With MailTag, teams can better manage follow-ups and measure campaign performance effortlessly.
Key Features
- Real-time email open and link click tracking
- Email scheduling and automation
- Email templates for quick composition
- CRM integration via BCC to CRM feature
- Performance analytics and reporting
Supported Services
- Gmail
Rating
- Capterra: 3.7/5
Pricing
- Pro Plan: $12.99/user/month
9. Snov.io
Website: https://snov.io
Snov.io is an all-in-one outreach automation platform that combines email tracking, lead generation, and CRM functionalities. As one of the most versatile email marketing tools, it offers real-time tracking of email opens and clicks, email scheduling, and automated follow-ups, making it a powerful solution for sales and marketing professionals.
The platform enables users to build targeted prospect lists, verify email addresses, and manage leads within a single interface. It’s beneficial for startups and agencies looking to scale their cold email efforts efficiently. Snov.io also supports integration with popular tools like HubSpot, Zapier, and Google Sheets, enhancing its versatility.
Key Features
- Real-time email open and link click tracking
- Email scheduling and automated follow-ups
- Lead generation and email verification tools
- CRM integration and pipeline management
- Detailed analytics and reporting
Supported Services
- Gmail
- CRM platforms like HubSpot, Pipedrive
Rating
- G2: 4.5/5
Pricing
- Free Plan: Limited features
- Starter Plan: $39/user/month
- Medium Plan: $99/user/month
- Large Plan: $189/user/month
- XL Plan: $369/user/month
- XXL Plan: $738/user/month
10. Boomerang
Website: https://www.boomeranggmail.com
Boomerang is a productivity tool for Gmail and Outlook that offers email tracking, scheduling, and follow-up reminders. It helps users manage their email communication more effectively by providing insights into recipient engagement and enabling timely follow-ups.
As one of the notable AI email writer tools, Boomerang stands out with its clean interface and intuitive features, making it particularly useful for professionals who need to maintain consistent communication without overwhelming their inbox. The “Respondable” AI assistant evaluates email tone and structure to increase the likelihood of replies. Boomerang also allows recurring message scheduling and supports mobile access for users on the go.
Key Features
- Email open tracking
- Email scheduling and send later options
- Follow-up reminders and response tracking
- Inbox pause feature for focused work
- AI-powered writing assistant for email composition
Supported Services
- Gmail
- Outlook
Rating
- Chrome Web Store: 4.5/5
Pricing
- Free Plan: Basic features with limited usage
- Personal Plan: $4.98/month
- Pro Plan: $14.98/month
- Premium Plan: $49.98/month
Conclusion
Email tracking has evolved from a niche productivity trick into a fundamental necessity for modern professionals. For closing sales, nurturing client relationships, or simply managing high-stakes communication, having real-time visibility into your emails can change the way you work.
From lightweight email tracking tools like MailTag to robust platforms like Yesware and Snov.io, there’s a tool out there for every type of workflow and budget.
Choose the tool that best fits your daily needs, and you’ll never have to wonder again if your emails are being read or not.
FAQs
1. What is an Email Tracking Tool?
It lets you see if and when your emails are opened or links are clicked.
2. Is Email Tracking Legal?
Yes, most countries allow it, but be aware of privacy regulations like the GDPR.
3. Is it possible to monitor Emails received from Outlook or Gmail?
Yes, the majority of tools integrate easily with Outlook and Gmail.
4. Do these Tools Work on Mobile Devices?
Many offer mobile apps or support tracking on phones.
5. Are there Free Email Tracking Tools?
Yes, tools like Mailsuite and Boomerang have free basic plans.
